Performs highly complex administrative support work for the Engineering/Maintenance Group. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Assist the Maintenance Coordinators on department activities involving but not limited to RAM’s, JDE, Spare Parts Inventory, and Purchasing systems. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

• Process purchase requests for Maintenance and Engineering Team.
• Update the purchasing tracker. Track all orders created and communicate all updates with requestor.
• Review pending purchase orders and follow up with vendors.
• Receive all order from warehouse and distribute as necessary.
• Assist with adding of new suppliers to JDE system.
• Assist Engineers with legal process of GSAs and Task Orders
• Research suppliers with expiring GSAs to ensure renewal if necessary and work with Legal to activate if necessary.
• Review of invoices in TAP review and submit for approval in TAP.
• Process Open PO’s reports and work with Engineers to update and provide feedback to Finance each month.
• Process expense report for Manager/ Supervisor cellular services
• Cross train with the Maintenance Coordinator to serve as a backup when necessary. Will serve as primary administrative backup for the CMMS system for scheduling, reviewing and coordinating approval of activities in this Maintenance/Calibration business system.
• Process office supplies orders as needed.
• Building Ownership Program processing, creating requests in RAM and tracking the spreadsheet to completion each month.
• Contributes to Noven’s success by accepting new assignments, helping team members, learning new skills and striving to improve team results.

Competencies:

Education / Experience:

• Associate’s degree and 1 -3 years’ experience in a GMP environment.
• High School Diploma or equivalent and 6-8 years’ experience in a GMP environment.
• Ability to create a technical operating procedure, collaborate with team for input and route documents for approvals.
• PC literate with high proficiency in applicable job specific software like Blue Mountain’s RAM CMMS (Computerized Maintenance Management System includes calibration system), JD Edwards, (Enterprise Resource Planning – ERP), TrackWise (change management) and Master Control (document control) a plus. Additionally,
• Strong written and verbal communication skills of technical information.
• High accuracy of data entry and able to easily identify typo, grammatical and traceability errors with data to conform with cGDP requirements.
• Able to establish and maintain effective working relationships.

Judgment / Decision Making:

Ability to prioritize critical issues for delivery of maintained systems to the mfg. client.  Ability to design and manage training for maintenance technicians, calibration technicians, and other technical and non-technical team members.  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret and document a variety of instructions furnished in written, oral, diagram or schedule form. 

Work Environment:

Air-conditioned office environment, some un-air-conditioned areas with some exposure to chemicals, electrical current, fumes, moving parts, and odors.

Physical Demands:         

Often required to stand for up to an hour at a time with stooping and bending.  Visual acuity and manual dexterity required to perform essential duties; carelessness could result in minor injury.  The employee must be able to lift and/or move up to 50 pounds.